Office & HR Administrator

Job Summary (Primary Purpose)

Are you a bilingual Office Administrator with HR and recruiting experience? Do you enjoy working internationally with both local and remote teams? The Office & HR Administrator is part of the international HR team and supports the Barcelona of-fice and workforce in Spain using a broad knowledge of office and human resources administration so that operations in Spain will run smoothly and effectively to deliver maximum value to the organization as a whole. Reporting to the Regional HR Director in the USA, this position is expected to work from the local office in Barcelona five days per week.

  • Serve as office administrator for the Barcelona office to guarantee a working environment that supports local employees.
  • Provide administrative assistance to the management and regional HR team.
  • Implement and maintain procedures for the office. Ensure compliance with HR policies and proce-dures at the local level.
  • Manage office budgets. AP/AR coordination.
  • Manage purchasing activities and inventory needs including ordering office supplies, breakroom supplies, office furniture, etc. Vendor management.
  • Coordinate IT services for the office and local staff. Manage onsite computer inventory.
  • Ensure health and safety measures are up to date. Coordinate annual employee medical checks.
  • Assist the Regional HR Director in the administration of HR and recruiting functions, including but not limited to providing back-up support for payroll and benefits administration, background screening, employee onboarding and offboarding, maintaining employee schedules and time-keeping records, posting jobs ads, reviewing resumes, conducting phone screens, coordinating interviews, and conducting background checks.
  • Organize staff activities such as office training, team-building events, group lunches, holiday par-ties, etc.

Experience and Skills

  • Bachelor’s degree in Business Administration, Human Resources or similar field preferred or commensurate work experience.
  • Minimum 3 years work experience as an office administrator. HR and/or recruiting experience preferred.
  • Strong knowledge of Google Suite and MicroSoft Office required.
  • Experience in the online travel or hospitality industries a plus

Performance Standards

  • Possesses a high degree of organizational and people management skills
  • Effectively communicates complex information to internal and external audiences
  • Operates effectively and efficiently in a fast-paced environment, while working on multiple projects simultaneously
  • Demonstrates creativity and flexibility in problem solving
  • Strong customer service and teamwork skills
  • Activities are expected to be carried out with minimal supervision
  • Excellent verbal and written English and Spanish required

Job Title: Office & HR Administrator
Department: Human Resources
Location: Barcelona, Spain
Supervisor Title: Regional Director of HR

About DerbySoft

Founded in 2002, DerbySoft is a Dallas-based technology company serving the global hospitality industry. The mission of the company is to facilitate a global distribution network utilizing direct connections between hospitality suppliers and their demand-side counterparts. The company’s infrastructure is globally distributed and its partners include all of the world’s largest hotel companies, online travel agencies, metasearch engines, and other industry participants.

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